Integration Details
Employee Navigator integrates with ADP Workforce Now® to exchange demographic, compensation, and deduction information between the two systems. Demographic changes that originate in Employee Navigator will be sent to ADP in real time. Demographic changes that originate in ADP will be updated in Employee Navigator every night. Refer to exchanged fields below for flow of demographics. Deductions will be sent to ADP Workforce Now® (current version) in real time.
ADP Applications Integrated
- ADP Workforce Now® (current version)
Integration Type
- 1. Read data from ADP
- 4. Referral
- 3. ADP App
- 2. Bi-directional data exchange
Application Type
- Data Connector
Data Sync Frequency
- Real-Time & Scheduled* Scheduled- If demographic change is made in ADP, Employee Navigator will be updated the following day. Deductions are sent from Employee Navigator to ADP Workforce Now in real time.
Use Cases
- Deduction data: Whether the employee is electing benefits during their new hire enrollment window, going through open enrollment, or has a qualifying life event during the plan year, Employee Navigator will update deductions to be sent to ADP Workforce Now® (current version).
- Compensation data: When an employee's compensation changes in ADP Workforce Now® (current version) the information will be updated in Employee Navigator to reflect the change. ***Note: Employee Navigator owns Annual Benefit Salary for salary-based benefits.
- Demographic data: When a New Hire is added into ADP Workforce Now® (current version) the employee record will be sent over to Employee Navigator the following day. When a demographic change occurs on an employee record, regardless of which system the change occurs, the other system will be updated.
Why should my company use this product?
- Improve data accuracy
- Quick turnaround and low cost
- Eliminate dual-entry
What does my insurance agency get out it?
- Provides accurate census for quoting
- Reduces retroactive enrollments & claims
- Alleviates agency costs
- Allows brokers to maintain control over benefit administration
Data Fields
- 4. SSN
- 3. Termination Date
- 2. Hire Date
- 1. Compensation (Annual Base salary, Hourly Rate, Compensation basis, Effective date).
- The following fields will be sent from ADP to Employee Navigator only:
- 7. Home Phone
- 6. Gender
- 5. Country
- 4. City, State, Zip
- 3. Address Line 1, 2, 3
- 2. DOB
- 1. First, Middle, and Last Name
- The following fields will be exchanged bi-directionally:
- 1. SSN
- 3. Hire Date or Rehire Date (most recent hire date is exchanged)
- 2. Payroll ID
- 6. Pay Basis
- 7. Annual Base Salary
- 5. Salary Effective Date
- 4. Termination Date
- 5. Deduction end date
- 4. Deduction change date
- 3. Deduction effective date
- 2. Deduction code
- 1. Deduction amount
- The following fields will be sent from Employee Navigator to ADP:
- 8. Hourly Rate
Benefits Administration
Employee Navigator's benefits administration software makes it easier to attract and retain great talent by offering an extensive benefits package with less benefits administration work.
Easy to manage
- Enroll, renew, & manage your employee benefits online
No tricks up our sleeve
- Simple HR and employee self-service portals
Always open
- Review benefits and plan details 24 hours a day, 7 days a week, 365 days a year
ACA Reporting
The Affordable Care Act can be confusing. That's why we've built a set of simple, yet powerful, tools to make ACA compliance easier for everyone. Pricing can be found here: https://employeenavigator.zendesk.com/hc/en-us/articles/360052102212-Pricing-and-Payment-for-Nelco-1094-1095-filing-2020-Reporting-Year
Eligibility Tracking for Hourly Employees
- Simple import of hours
- Quickly identify eligible employees
- Easily track hours during measurement periods
- Set-up stability and administrative periods
Tool for 1094/1095 Reporting
- Calculate affordability & monthly FTE
- Generate and send 1094-C and 1095-C reports
- Import health plan enrollment data
- Track and categorize your employees
Transparent Pricing
- We charge a simple per-form fee to both generate and send 1094 and 1095 forms.
What Else Is Included?
- An interactive guide to help navigate the process step-by-step
- Full pre-transmission audit
- ALE & Affordability calculators
- Simple management for variable hour employees
- Eligibility reports
HR Management
Employee Navigator centralizes your HR records online and syncs your employee data across multiple systems — including Payroll, Benefits, and Time Off.
Employee Self-Service
- Employees can view and update their own information. They can request time off, make benefit elections, view company related documents, and even make life event changes.
Automatic Employee Updates
- With Employee Navigator, changes to employee information, such as addresses, promotions, and terminations will automatically update across the Employee Navigator platform. Say goodbye to dual entry.
All Your Documents, Available On Demand
- Store and distribute all of your company's documents in one place. From handbooks and agreements to benefits and compliance forms, you can store everything in one secure location
Online Employee Directory
- Through our online employee directory, your entire team can easily stay connected with each other.
Onboarding
Employee Navigator's onboarding tool makes it easy for HR to get new hires up and running without endless amounts of paperwork.
Superior Task Management
- Simple to set-up and manage
- Comprehensive audit trail
- Intuitive self-service tool
- Customizable for every business
Safety and Training Modernized
- Modernize training, improve worksite safety & reduce workers comp costs.
Paperless Benefit Elections
- Don't stop with onboarding, benefit tasks can also be seamlessly managed online.
Easily Customize & Complete New Hire Forms
- We made completing new hire forms painless for employees & HR.
Compliance Simplified
- There's no shortage of policies that employees need to sign off on; our digital file makes tracking them a walk in the park.
Integrated COBRA Administration
Employee Navigator’s integrated TPAs automatically receive notification of loss of coverage events, which significantly reduces employers’ administrative duties.
COBRA Specs:
- National network of integrated TPAs
- One system for entry of new hires and terminations
- Enjoy automatic data transmission to TPAs
- Eliminate error-prone manual processes
- Automate direct communication with participants and sending all COBRA notices
- COBRA automation for groups of all sizes, not just the big guys
Asset Tracking
Employee Navigator's asset management tool makes it easy for you to control your company's assets. Assign and track everything from office keys to laptops and cell phones all from a single dashboard.
Key Benefits
- Manage and track all your assets from procurement to retirement
- Reduce the likelihood of assets getting lost or stolen
- Easily assign assets to new hires and retrieve them from terminated employees
One Dashboard
- Inventory your assets on one central dashboard
Detailed Tracking
- Track asset details like serial numbers, costs, descriptions, & more
Easy to use
- Manage employee asset assignments with ease